AI Vendor Directory · AI in productivity suites
Does Google Workspace with Gemini train on your data?
No — does not train on your data by default. Vendor-stated default: no (Workspace business/enterprise tiers). Google states: "Your data, including personal and business data in products such as Gmail, is not reviewed by humans or used for generative AI model training outside your domain without permission," and that it "does not use customers' Workspace data to train or improve the underlying generative AI and large language models." This is the default for Workspace accounts with Gemini — no opt-out action is required. The Gemini app under Workspace likewise states submissions aren't used to train models and aren't human-reviewed.
By the Shieldra Compliance Team · Last updated 2026-07-29
What is Google Workspace with Gemini?
Gemini AI embedded in Gmail, Docs, Sheets, Meet and Chat, plus the standalone Gemini app with enterprise-grade data protection. SMBs typically use it for email/doc drafting, meeting notes and summarization inside Workspace.
Key facts
- Vendor: Google — https://workspace.google.com/solutions/ai/
- Trains on customer data by default: no (Workspace business/enterprise tiers)
- Source for the training answer: https://workspace.google.com/security/ai-privacy
- Data residency: US; EU
- Last verified: 2026-07-29
What certifications does Google Workspace with Gemini hold?
- ISO 42001
- BSI C5
- FedRAMP High
- HIPAA (BAA available)
Security, DPA, and subprocessor links
- Security / trust page: https://workspace.google.com/security/ai-privacy
- Data processing agreement (DPA): https://workspace.google.com/terms/dpa_terms.html
What is your EU AI Act role when you build on Google Workspace with Gemini?
Your organization is a deployer under the EU AI Act; Google is the provider. Article 50 disclosure duties can apply when Gemini-generated content is published externally as if human-authored.
What to record in your AI registry
- Provider: Google
- Model type: third party api
- Data typically flowing to the vendor: emails, documents, spreadsheets, chat messages, meeting audio/notes
Sources
- https://knowledge.workspace.google.com/admin/gemini/google-workspace-with-gemini
- https://workspace.google.com/security/ai-privacy
Disclaimer
Curated from vendor-published pages on the date above. Vendor terms change - verify against the cited sources before relying on a profile for a procurement decision. Last verified 2026-07-29.
Frequently asked questions
Does Google Workspace with Gemini train AI models on your data?
No — does not train on your data by default. Vendor-stated default: no (Workspace business/enterprise tiers). Google states: "Your data, including personal and business data in products such as Gmail, is not reviewed by humans or used for generative AI model training outside your domain without permission," and that it "does not use customers' Workspace data to train or improve the underlying generative AI and large language models." This is the default for Workspace accounts with Gemini — no opt-out action is required. The Gemini app under Workspace likewise states submissions aren't used to train models and aren't human-reviewed.
What certifications does Google Workspace with Gemini hold?
Per the vendor's published pages as of 2026-07-29: ISO 42001; BSI C5; FedRAMP High; HIPAA (BAA available).
Where does Google Workspace with Gemini store your data?
Vendor-listed data residency options as of 2026-07-29: US; EU.
What is your EU AI Act role when you build on Google Workspace with Gemini?
Your organization is a deployer under the EU AI Act; Google is the provider. Article 50 disclosure duties can apply when Gemini-generated content is published externally as if human-authored.
